Privacy Policy

Satiish Memorial Foundation (Effective Date: 04 March 2025)

1. Introduction

Satiish Memorial Foundation (“we”, “our”, “us”, or “the Foundation”) is committed to protecting the privacy and personal data of all visitors, donors, volunteers, beneficiaries, and stakeholders. This Privacy Policy outlines how we collect, use, store, protect, and disclose your personal information when you interact with us through our website, donation channels, events, and other services.

By using our services or providing your personal information, you consent to the terms of this Privacy Policy.

2. About the Foundation

Satiish Memorial Foundation is a Religious-cum-Charitable Trust and a Non-Profit & Non-Governmental Organization (NPO/NGO), registered under the Indian Registration Act, 1908.

· Registration No.: 4-103-3-2025

· Registration Date: 04 March 2025

· Jurisdiction: Sub Registrar, Ichapuram, Srikakulam, Andhra Pradesh

· PAN: ABLTS7851D

. Govt of India, NITI Aayog NGO Darpan UID : AP/2020/0651293, dated 25 May 2025

Our Foundation works for the betterment of society through charitable, spiritual, educational, and social welfare programs.

3. Information We Collect

We may collect the following types of personal and non-personal information:

a. Personal Information

· Full Name

· Email Address

· Contact Number

· Postal Address

· PAN (for donation receipt and tax exemption)

· Aadhaar or other ID (if required by law)

· Bank or payment information (processed securely via third-party payment gateways)

b. Non-Personal Information

· IP Address

· Browser type and version

· Device type

· Pages visited, access time, and navigation patterns

· Cookies and usage data (see Section 7)

4. How We Use Your Information

We use your information for the following purposes:

· To process donations and issue receipts

· To comply with statutory and regulatory obligations (e.g., tax filings, audits)

· To acknowledge and thank donors

· To respond to inquiries or requests

· To share newsletters, updates, and campaign/event information

· To personalize user experience and improve website performance

· To maintain internal records and donor databases

We do not sell, rent, or trade your personal information to any third parties for commercial purposes.

5. Donation Policy and Data Handling

· Donations made through our website or other authorized platforms are processed through secure payment gateways.

· We do not store any sensitive financial information such as full credit/debit card numbers or CVV.

· Donor PAN and address details are collected only for issuing tax exemption certificates and complying with legal requirements (e.g., under Section 80G of the Income Tax Act).

· All donation data is stored securely and is accessible only to authorized personnel.

6. Data Sharing and Disclosure

We may disclose your personal information in the following circumstances:

· To trusted service providers (e.g., payment gateways, email marketing tools) who are bound by confidentiality.

· If required by law, government request, court order, or to enforce legal rights.

· In connection with investigations of fraud, security breaches, or misuse of our website or services.

We do not otherwise disclose or share your personal data with any third parties without your explicit consent.

7. Cookies and Tracking Technologies

Our website uses standard tracking technologies such as cookies to:

· Recognize returning users

· Track website traffic and usage patterns

· Improve site functionality and user experience

You may control cookie settings through your browser preferences. However, disabling cookies may limit certain features of the website.

8. Data Security

We implement appropriate administrative, technical, and physical safeguards to protect your personal data from:

· Unauthorized access or disclosure

· Accidental loss or destruction

· Misuse or alteration

While we strive to use commercially acceptable means to protect your data, no method of transmission over the internet or electronic storage is 100% secure. Users are encouraged to remain vigilant and avoid sharing sensitive data unnecessarily.

9. Retention of Data

We retain your personal data for as long as necessary to fulfill the purposes outlined in this policy, or as required by applicable law, including:

· Compliance with tax and audit obligations

· Donor relationship management

· Legal and record-keeping requirements

After the retention period, data is securely deleted or anonymized.

10. Your Rights and Responsibilities

You have the following rights under this Privacy Policy:

· Right to access your personal information held by us

· Right to request corrections or updates to your information

· Right to withdraw consent (subject to legal obligations)

· Right to request deletion of your data (where legally permissible)

You are responsible for providing accurate and up-to-date information. If you believe your data has been misused or if you wish to exercise any of your rights, please contact us (see Section 13).

11. Protection of Minors

Our website and services are intended for general audiences. We do not knowingly collect personal information from children under the age of 18 without parental/guardian consent. If such data is inadvertently collected, it will be deleted upon verification.

12. Changes to This Policy

We reserve the right to revise or update this Privacy Policy at any time. Any changes will be posted on this page with an updated “Effective Date.” Continued use of our website or services constitutes your acceptance of the updated policy.

13. Information security:

We secure information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use, or disclosure. We keep reasonable administrative, technical, and physical safeguards to protect against unauthorized access, use, modification, and personal data disclosure in its control and custody. However, no data transmission over the Internet or wireless network can be guaranteed.

14. Legal disclosure:

We will disclose any information we collect, use or receive if required or permitted by law, such as to comply with a subpoena or similar legal process, and when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.

Contact information:

If you would like to contact us to understand more about this Policy or wish to contact us concerning any matter relating to individual rights and your Personal Information, you may send an email to contact@smfoundation.in. or smfoundation24x7@gmail.com 

Thank you for trusting Satiish Memorial Foundation. We are committed to serving with transparency, responsibility, and integrity.